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CTMS Financial Systems Specialist

Iterative Scopes

Iterative Scopes

Accounting & Finance
Dallas, TX, USA
Posted on Tuesday, September 19, 2023

Iterative Health is pioneering the use of artificial intelligence-based precision medicine in gastroenterology, with the aim of helping to optimize clinical trials investigating the treatment of IBD. We use advanced machine learning and computer vision to interpret endoscopic videos along with other types of data, helping clinicians better assess patients with potential GI problems. Ultimately, the company aims to establish more meaningful endpoints to serve as better predictors of both therapeutic response and disease outcomes.

What you'll be doing:

This individual acts as the subject matter expert in regards to clinical research site finances; this person will partner with potential & existing clinical research sites in order to establish and grow their research clinic’s financial process health.

Key Responsibilities:

  • Iterative Health Activities
    • Builds new study profiles within CTMS in accordance with clinical trial agreements
    • Understand relationship between study protocol and Clinical Trial Agreement (CTA)
    • Invoicing/ collections for clinical research sites
      • Monitor contract progress and invoice sponsors accordingly
      • Collect Precision enrollment data from Professional Services Team
    • Create and maintain monthly Clinical Research Coordinator (CRC) visit report for all research sites
    • Support IH finance team with AR and AP as they relate to the RealTime platform and clinical research studies
  • Site-facing Activities
    • Consistent email, phone and Zoom communucation with research sites
    • Liaise between site finance department and site research department
    • Convey best practices in relation to research finance
    • Assist in setting up P&L and balance sheet (GAAP principles)
    • Guide use of patient stipend cards
    • Reconcile research subject stipend cards
    • Work with Iterative Health's internal finance team to post sponsor study payments in research site CTMS, and ensure accruacy and quality control
    • Assist research sites in creating and distributing research study invoices to sponsor
    • Make appropriate changes to financial instituios information (e.g., updating financial data in the CTMS, updating third party vendor costs in the CTMS)
    • Conduct full study financial closeout reviews for each research site
  • Sponsor-facing Activities
    • Work with study sponsor financial contact to ensure invoicing is accurate, and sposnor payments are timely
    • Understand and master use of sponsor payment portals

Required skills:

  • 2+ years experience in a customer facing role
  • Clinical research experience
  • Knowledge of a Clinical Trials Management System (CTMS); RealTime is preferred
  • Working knowledge of invoicing, tracking account payable/ receivable, and clinical research budgets

Preferred skills:

  • Knowledge of Generally Accepted Accounting Principles (GAAP)
  • Bachelor's degree

Applicant note: Iterative Health is running a 3 month return to office pilot for any employee within a 45 minute commute of our Cambridge, MA; Dallas, TX; or New York City offices. If you are hired for a role, and live within a 45 minute commute of one of those office locations, you will be asked to report to the office twice per week. Exceptions to this pilot will be made as necessary.
If you’d like to understand whether you’re within a 45 minute commute of one of our offices, please email recruiting@iterative.health to get an address for the office location.

Some of our benefits include:

  • Vision/Dental/ Medical Insurance
  • Life/Disability Insurance
  • Parental Leave
  • Stock Options
  • Flexible Work Hours
  • Unlimited Paid Time Off

At Iterative Health, we’re actively working towards creating an environment that is representative of the diversity of patients our technology serves. We are focused on building an equitable and inclusive culture, and by extension, hiring process. If you require any accommodations to make the application process or interviewing experience more accessible to you, please contact CandidateAccommodations@iterative.health.