About UsSince its inception at MIT in 2016, Tekuma has been at the forefront of urban innovation in rapidly developing and dynamic places. Our mission is to accelerate human potential through the power of place, bridging vision and implementation. At the intersection of strategy and design, we are building the blueprint for the future of cities.As we continue to expand our footprint in the Middle East and emerging markets, we are setting-up a physical office in Beirut, and are thus seeking a highly organized and proactive Executive/Administrative Assistant to provide part-time support to our leadership team and ensure smooth operations across our boutique urban design firm.Role OverviewThis role is ideal for a resourceful and detail-oriented professional who thrives in fast-paced environments and enjoys wearing many hats. As a Part-Time Executive/Administrative Assistant, you will be a key partner to our leadership team, supporting day-to-day operations, coordinating administrative processes, and helping the firm stay focused and effective as we pursue our mission of reshaping urban innovation.We are looking for someone who is adaptable, self-driven, and comfortable managing multiple priorities while working both independently and collaboratively with a small, dynamic team.We expect for the workload to be minimal at first, and grow as the office itself scales and new team members are added. While the position is part-time, we see a future where the position will become full-time.Responsibilities1. Executive & Administrative Support- Manage calendars, schedule meetings, and coordinate travel arrangements for the leadership team.- Prepare, scan and organize documents and mail correspondence.- Contribute to improving administrative workflows and operational efficiency.2. Project & Portfolio Management- Maintain organized digital filing systems and administrative records.- Support invoicing, expense reporting, and other basic financial administration tasks.- Liaise with vendors, partners, and service providers as needed.- Help coordinate virtual and in-person meetings, events, workshops, and team activities.Qualifications- Bachelor’s degree or equivalent experience in business administration, management, or related field.- 2–4 years of experience in an executive assistant, administrative, or operations role (experience in design, consulting, or creative industries is a plus).- Excellent organizational skills and attention to detail.- Strong verbal and written communication skills in English and Arabic (French a plus).- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with digital collaboration tools (Google Workspace, Notion, Asana, or similar) preferred.- Ability to handle sensitive information with discretion.- Self-starter mindset with a problem-solving approach and ability to work independently in a hybrid/remote setting.Our Benefits- Flexible, part-time schedule with hybrid/remote working arrangements.- Exposure to a global network of leading experts in urban design and innovation.- Opportunity to grow within a mission-driven organization at the forefront of urban transformation.- A collaborative, design-oriented, and international team environment.To ApplySend your CV and portfolio (max 10 MB or link) to hello@tekuma.com